You represent a third party claimant who was involved in a motor vehicle collision.
Your client was the driver of a motor vehicle that collided with another motor vehicle. The relevant police report and plan are some of the important documents that need to be gathered and included in the claim that you intend submitting with the RAF on behalf of your client. By making use of your own created facts/information, draft a letter to the station commander of the police station in whose area the motor vehicle collision occurred in which copies of the police report and plan are requested and questions are asked relevant to the proper handling of vour client's third party claim.
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Police Station Commander's Name]
[Police Station Address]
[City, State, ZIP Code]
Subject: Request for Copies of Police Report and Plan - Motor Vehicle Collision
Dear [Police Station Commander's Name],
I hope this letter finds you in good health. I am writing to request your kind assistance in obtaining copies of the police report and plan concerning a motor vehicle collision that occurred on [date of collision] at [location of collision]. I represent [Your Client's Name], who was the driver of one of the involved vehicles in this incident.
As we proceed with our client's third party claim, the police report and plan are essential documents that must be included in the claim that we intend to submit to the Road Accident Fund (RAF) on behalf of our client. These documents play a crucial role in establishing the facts and circumstances surrounding the collision, aiding in the proper assessment of liability and damages.
In light of the above, we kindly request your cooperation in providing us with the following information and materials:
1. A copy of the complete police report relating to the motor vehicle collision.
2. A copy of the accident plan or sketch outlining the positions and movements of the involved vehicles at the time of the incident.
3. Detailed information regarding any witness statements or contact details of potential witnesses present at the scene.
4. Any additional documentation that may be pertinent to the collision investigation.
To ensure the accuracy of the information we provide to the RAF, we kindly request answers to the following questions:
1. Was the scene of the collision properly documented by photographing the vehicles, relevant physical markers, and any other relevant evidence?
2. Were breathalyzer or sobriety tests conducted at the scene, and if so, were any drivers found to be under the influence of alcohol or drugs?
3. Were any traffic citations issued to any of the drivers involved in the collision?
4. Were all the drivers involved properly licensed and did they possess valid insurance at the time of the collision?
We understand that you deal with numerous requests on a daily basis, but we kindly ask for the swift processing of our request as it is critical to effectively pursue our client's claim within the necessary legal timeframe.
We appreciate your prompt attention to this matter and we look forward to receiving the requested documents and information as soon as possible. Should you have any questions or require any additional details, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address].
Thank you for your cooperation and support.
Yours sincerely,
[Your Name]
[Your Law Firm Name, if applicable]