You represent a third party claimant who was involved in a motor vehicle collision. Your client was the driver of a motor vehicle that collided with another motor vehicle. The relevant police report and plan are some of the important documents that need to be gathered and included in the claim that you intend submitting with the RAF on behalf of your client. By making use of your own created facts/information, draft a letter to the station commander of the police station in whose area the motor vehicle collision occurred in which copies of the police report and plan are requested and questions are asked relevant to the proper handling of your client’s third party claim
[Your Law Firm's Letterhead]
[Street Address]
[City, State, ZIP Code]
[Phone Number]
[Email Address]
[Date]
Attention: Station Commander
[Name of the Police Station]
[Station Address]
[City, State, ZIP Code]
Subject: Request for Police Report and Plan Related to Motor Vehicle Collision
Dear Station Commander,
I write to you on behalf of my client, Mr./Ms. [Client’s Full Name], who was involved in a motor vehicle collision that occurred on [Date of Accident] at approximately [Time] on [Location of Accident], within your jurisdiction.
As you are aware, crashes of this nature are often investigated by police officers, and comprehensive reports including plans are generated. These documents are pivotal in ensuring that claims to the Road Accident Fund (RAF) are handled accurately and with due fairness to all parties involved.
My client was the driver of a [Make and Model of Client’s Vehicle], with the license plate [Client’s Vehicle License Plate Number]. The collision involved another vehicle, a [Make and Model of the Other Vehicle], bearing the license plate [Other Vehicle’s License Plate Number]. As a result of this collision, my client sustained significant injuries and has incurred medical expenses, along with other losses.
Therefore, as the legal representative, I kindly request copies of the following documents:
1. The official police report detailing the incident.
2. Any drawn plan or diagram that illustrates the scene of the collision.
3. Statements or observations made by the investigating officer(s) regarding the cause of the accident and any contributing factors.
4. Any photographs or video footage taken at the scene of the collision.
5. A list of witnesses who were present and provided statements at the time of the collision.
These documents will greatly assist us in the preparation and submission of a comprehensive claim to the RAF on behalf of my client. It is our aim to ensure that my client is compensated justly and expediently for the injuries and losses incurred due to this unfortunate event.
Additionally, I would like to inquire whether there is any other information or documentation relevant to this collision that may assist us in the proper handling of my client's third party claim. Should you require any more details from us to facilitate your response, please do not hesitate to contact our office.
We understand the importance of your role in maintaining public safety and appreciate the efforts of your team. We are hopeful for your cooperation in this matter, and I look forward to your prompt response.
For ease of reference, my client's RAF claim number is [RAF Claim Number], and the case reference number pertaining to this specific collision is [Police Case Reference Number].
Please advise on the protocol for receiving these documents, including if any fees are required to be paid for their release. We are prepared to comply with such requirements to expedite this request.
Thank you for your attention to this matter. Please address all correspondence regarding this request to the undersigned at the address provided above.
Sincerely,
[Your Full Name]
[Your Position]
[Your Law Firm's Name]
CC: [Client’s Full Name]